Vendors

The Air Force JROTC Drill Team Championships will maintain an "open door policy" and is open to the general public free of charge. THOUSANDS of JROTC cadets, instructors and parents from not only the competing teams, but from the surrounding area annually attend and ARE WELCOMED AS VALUED ADDITIONS TO THE EVENT. This high-caliber traffic is one of the items that make "The Nationals" the most special JROTC drill weekend held anywhere in the world!

The layout of each venue is designed as a wonderful location for competitors and exhibitors alike. This is a great method to allow all attendees easy access to the information and materials put forth by the vendors.

WHAT TYPES OF GROUPS EXHIBIT AT THE EVENT?

Many groups like to display their goods and services at these events. The most prevalent of these would be colleges and universities. A much higher than average number of the competing cadets go to college. Also, fundraising companies, SAT/ACT prep companies, as well as companies that sell uniform, parts, and other drill items directly to JROTC programs make up the rest of the vendors in attendance.

Due to overwhelming demand for vendor spaces in the past several years, SNI has produced these documents to better allow individuals, schools and companies wishing to market their goods and/or services to the attendees of the events an organized method to do so. These spaces are occupied by colleges, military recruiters and information providers, as well as goods and services providers that are of interest to the attending JROTC units.

Vendor spaces are granted exclusively based on the subjective importance each vendor will have to the cadets/parents/instructors of the events. SNI will carefully review all vendor applications and accept the largest number we can that we feel will have the most benefit. FILLING OUT A VENDOR APPLICATION AND SUBMITTING THIS TO SNI IS NOT A GUARANTEE OF ACCEPTANCE! Several groups each year are unfortunately not able to attend due to either: 1) space limitations; 2) the booth sells a product or service that is already provided by SNI; or 3) the booth does not meet the standards that would justify inclusion into this prestigious event.

By clicking on the links, you will be able to download the Vendor/Exhibitor Registration Form for each SNI event as well as the diagram of the building showing where exhibitors will be located.

Vendor FAQ

What Determines Who Gets Accepted to Be an Exhibitor?

Basically, any group or individual that maintains a product or service that we feel would have a benefit to the attending patrons of the event would generally be accepted to attend, space available. Exceptions to this would be those groups that are offering a product that we feel is already well represented at the Nationals, or groups that plan to offer products that are not allowed (see item #2 below).

What Items are Not Allowed to Be Displayed/Sold - EVER!

The following items are NOT PERMITTED anytime:

1. Functional guns of any kind (competition air rifles or similar are however perfectly acceptable).
2. Knives or any other personal security devices.
3. Noise makers, bells, horns, or laser pointers or similar.
4. Fireworks, including but not limited to "safe" fireworks or any destructive devices or explosives.
5. Controlled substances of any kind or items used to manufacture controlled substances.
6. Alcohol or tobacco products of any kind.
7. Gambling items, including but not limited to lottery tickets, raffle tickets, sweepstakes entries, etc.
8. Bulk email or mailing lists or similar items containing personal information.
9. Items that infringes copyright, including but not limited to software or other digital goods.
10. Active-duty recruitment for any branch of the military (college scholarships for any service branch is FULLY WELCOME).
11. 11. Also, no items that maintains vulgar/crude messages or other inappropriate messages.

Also, any item that Sports Network Int'l or the facility management believes poses a safety hazard or diminishes the enjoyment of the event by others WILL NOT be permitted.

Are There Other Items That Can Be Sold Only With Permission?

Yes, here is the list of items that can be sold in some instances with ADVANCED WRITTEN PERMISSION from Sports Network Int'l ONLY!:

1. Food or drink products of any kind that are designed to be consumed on premises (For actual sales, permission must be also received from the facility's on-site food and beverage company. Samples of 2oz or less can be given without needing permission.)
2. Shirts sales of of any kind,
3. Items that maintain any association with the SNI events.

NOTE: These three items MAY BE ALLOWED in certain circumstances. You MUST contact SNI for special permission to sell any of these three listed items above.

Where at the Event Do I Get to Set-up My Booth?

Stop by the event headquarters and you will be directed to your booth spot.

Do I Get to Select My Booth Location?

Returning vendors with the longest seniority will receive first choice on booth locations so long as they submit their payment and registration before the deadline. After that date, all exhibitors are placed in available spaces. All booths will have a large amount of cadets, instructors, and parents passing by throughout the long weekend.

What Items Are Included With My Booth?

Each standard exhibitor at SNI events will receive:

1. 8' table and two chairs yielding a 10' x 10' exhibit space (note: exhibitors may request two spaces side by side for additional room).
2. Standard electric is accessible nearby.
3. A maximum of 4 staffing personnel allowed for Standard Exhibitors VIP - staffing badges provided allow full-access to the competition event and free coffee.
4. A single parking pass is included for entire three-day event (additional passes may be purchased in advance through SNI).

Optional extras: Phone hook up and/or high-speed internet hook up, additional meeting space within the venue, meal-plans for event judges, VIPs and select exhibitors, discounted hotel rates exclusively through SNI’s housing bureau.

What Does My Booth Cost for Everything Listed Above?

Booth costs depend on the venue. Please contact SNI for cost.

Premium Vendors who maintain annual sponsorship of DrillNATION.net and/or the NHSDTC website may receive a discount off of these figures. Contact SNI to learn if becoming a Premium Vendor may be right for you.

For those looking for more high visibility slots and vastly larger exhibit areas along with far more benefits, please call our office at 800-327-9311 to discuss availability.

Do I Need To Pay a Percentage of My Sales to SNI or the Venue?

Never. Unlike every other municipal facility like this in the country, you are not required to pay any portion of your sales to the venue or to Sports Network. This is why your fee is slightly higher.

What About Sales Tax on my Gross Sales - Who Do I Submit That To?

It is the responsibility of every vendor maintaining sales to fully understand what is required by the State of Florida Department of Revenue. Here is the link for what you need to know about sales tax collection for sales in Volusia County, Florida.

When Can I Set-Up My Booth?

Exhibitors should have their booth load-in completed by 9am on Saturday (the first day of the event). Exhibitors can begin loading in anytime Friday afternoon. Exhibitors MUST have their booth load-out completed no later than 9pm on the final competition day (Monday).

Are there Any Other Restrictions I Should Be Aware Of?

While it is almost impossible to list out every action or behavior that would be prohibited, some of the more common items not allowed are:

1. Exhibitors cannot alter their scope of their agreed upon good/service/information (i.e., to promote a different product or service upon arrival)
2. Exhibitors cannot sublet or share their space with another individual, group or company without the express agreement of SNI
3. Exhibitors may not "roam the building" - you must stay behind the table of your space. (You are of course welcome to view some of the competition as a spectator.)
4. Exhibitors may not utilize any props or other eye-catching displays that place at risk any surrounding exhibitors or those passing by. All such displays must be static and behind/on the table.

Can I Ship Any Items to the venue in Advance?

Most venues are good sports about receiving these items IF THEY ARE RECEIVED NO MORE THAN TWO DAYS PRIOR TO THE EVENT. However, please check with SNI before sending your items.

Can You Set-Up my Booth For Me?

While SNI does not have the resources nor the technical expertise to do this, the same people who set-up all of the pipe and drape, etc. do this all the time. Contact SNI and we can give you their contact information and you can work directly with them on any added set-up you may need for your booth.

What Is the Refund Policy if I Cannot Attend?

If you notify SNI 60 days in advance, you will receive a full refund of any monies paid for a Standard Exhibitor booth, no questions asked. After this point, any monies paid are completely non-refundable.

Can I Share a Booth with Another Group?

With written approval from Event Manager SNI, booth sharing will be permitted. Generally, this is allowed only when there is some type of cross-purpose in place already (like a school booth sharing with several ROTC units from their school).

Can I Transfer My Booth to Another Group Entirely?

Permission to do this is not unreasonably withheld should circumstances force a withdrawal from the event late.

Does My Booth Need to Be Hosted During All Hours?

This is strictly your call. While many booths are hosted during all of the hours the building is open, just as many take more of a 9am to 5 or 6pm approach.